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Workleap LMS-specific roles and permissions
Workleap LMS-specific roles and permissions

Keep control over the permissions and access of your users.

Updated over 6 months ago

This article covers the official LMS-specific roles and permissions associated with the migrated Workleap suite

Workleap's roles and permission are all synced at the user level in the Workleap Management app.

To learn more about the Workleap Management app and how users settings are holistically applied across products, visit the following article

Learn about Workleap Users Settings

While roles are synced across all Workleap products, each product offers a specific set of additional permissions.

Roles are additive, so a user can be granted permissions sets for multiple level of roles at once.

See each role's permissions below that are specific to Workleap LMS:

Administrator

On Workleap LMS, the administrator is a representative of the organization that is mainly in charge of the structure of the LMS, but does not need access to the course content information.

The administrator has access to:

  • Organizational settings.

  • Billing settings

  • Users.

  • Roles.

  • SSO.

  • Teams.

  • Segments.

  • Attributes.

  • Can activate new Workleap products.

Note: Administrators have the right to promote others to the Administrator or Executive role. Note that all Workleap accounts must have at least one Administrator and one Executive. The user who signs up for Workleap is both an Administrator and Executive by default.

Executive

On Workleap LMS, the executive has full access on everything that surrounds both courses and users management.

The executive can:

  • Create/Manage Users.

  • Create/Manage Roles.

  • Create/ Manage Teams.

  • Manage LMS-specific teams settings

  • Create/Manage segments.

  • Create/Manage properties.

  • View teams stats

  • Manage course library

  • Create/Update/Delete/Publish any course

  • Create/Update/Delete any course content

  • Manage course authors

  • Create/Update/Delete/Publish learning path

  • Access quiz results and answers

  • Enroll/Disenroll users into courses/learning paths

  • Monitor progress

  • Create/Manage requalifications

Collaborator

On Workleap LMS, the collaborator is in charge of creating content for the organization, but does not have any relation to specific teams. This role is best suited for L&D specialists and LMS project leads.

A collaborator can:

  • Consult the list of all users

  • Create/Manage/Delete/Publish the courses they own

  • Monitor progress on the course they own

  • Correct quizzes and view results on the course they own

  • Create/Manage/Delete/Publish on their learning paths

    • Can only add a limited set of courses:

      • Public courses

      • Courses they own

      • Courses where they are assigned as an additional author

  • Manage enrollment on the course or learning paths they own

  • View requalifications data on the course they own

Team Manager

On Workleap LMS, the team manager is directly responsible for one or multiple teams and their related users. Team managers own continuous development of their direct reports and have the necessary permissions to support them

A team manager can:

  • Consult the list of their teams and associated stats

  • Consult the list of their team members

  • View any courses that have at least 1 enrollment linked to a team member

  • Can enroll their team members in public courses

  • Unenroll team members from course if they are the initial course enroller

  • Monitor the progress of their team members

  • View quiz results of their team members

  • View and update requalifications data of their team members

Employee

On Workleap LMS, an employee is a user who can consult and participate in a training. It is the default role level of any user invite on Workleap LMS

Employees can:

  • View the courses made available to them

  • View their enrollment data of the courses they are enrolled in

  • View their own requalification data

LMS-specific permissions

To provide more flexibility with course and content creation for its customers, Workleap LMS has added an additional layer of permissions, consisting of Authors and Course Session Owners

Authors:

Authors are subject matter experts who are called in to contribute on the creation of course plans and content. Any user can be added as an additional author on a course.

Authors can:

  • View the courses they are assigned as authors on

  • Modify the course plan of courses they are authors on

  • View course enrollment data of courses they are authors on

  • Correct and view quiz results of courses they are authors on

  • View requalification data of courses they are authors on

Course Session Owners

As Workleap LMS allows its customers to create in-person training, each session can be assigned a dedicated course session owner to manage attendance, content and participation.

A course session owner can:

  • View the courses they are assigned as course session owner on

  • View the course plans they are assigned as course session owner on

  • View course enrollment data they are assigned as course session owner on

  • Correct and view quiz results they are assigned as course session owner on

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